Hybrid Homeschool Programs: How to Use Them Successfully

 

The Old Schoolhouse magazine published an article I wrote on article I wrote on hybrid homeschool programs

Hybrid homeschool programs are a mix of education done at home and classes outsourced to:

  • online classes
  • a homeschool drop-off program
  • a homeschool tutorial or university-model program
  • classes at a local private or public school or college

In the article I discuss the popularity of hybrid programs and the challenges as well.

Then I conclude with some advice and warnings including:

  • delaying hybrid classes until age junior high or older
  • delaying hybrid programs until you’ve been homeschooling a year or two.
  • a reminder that you can successfully homeschool without using a hybrid program!

I thought long and hard before writing that advice.

I may get some push back on my recommendations, but having seen homeschooling grow and change over the years, I’m trying hard to encourage homeschooling parents to embrace the freedom and joy that comes from educating your children–especially the young ones–yourself!

Don’t let a hybrid program steal that freedom and the joy!

Read the article here: Hybrid Homeschool Programs article

Carol Topp, CPA

Top 5 risks to churches (and maybe your homeschool group as well)

From the Managing Your Church webpage, I learned the Top 5 Reasons Churches are Taken to Court.

Maybe they are a risk to your homeschool group as well.

In 2017, the top five reasons were

(1) sexual abuse of a child,

(2) property disputes,

(3) personal injuries,

(4) zoning disputes, and

(5) insurance disputes.

 

The article goes on to say:

Churches must be aggressive (in preventing child abuse). Any reasonable suspicion of child abuse must be reported immediately. It doesn’t matter if you or your colleagues are defined as a mandatory reporter in your state or not. Report it. Transfer the risk to the state in terms of what can be done about it.

I think that advice applies to homeschool groups, as well.

Please, please protect the children in your program and get training on how to spot and deal with child abuse.

The article lists the following resources (check with your church host; they may already have some of these resources):

Reducing the Risk, a comprehensive child abuse prevention training program (available in DVD format or online streaming)

50-State Child Abuse Reporting Laws Survey for Clergy and Church Leaders (available as a PDF download or for ChurchLawAndTax.com subscribers)

Church Board Guide to a Child Sexual Abuse Prevention Policy

Child Sexual Abuse Response Plan

Draw the Line: Relational Boundaries for Safe Youth Ministry

Let’s work hard to keep children safe.

Carol Topp, CPA

HomeschoolCPA.com

A homeschool group is using free Paypal. Is that legit?

Hi Carol!

Our small homeschool group set up our business account with PayPal to collect payments from our families.

A friend/homeschool leader said we should accept money through the “friends and family” option on PayPal and avoid the PayPal fees. I didn’t even realize this was an option for a business account, but it is. I’m not sure if that’s legit. 

What scenario would I ever accept money via friends and family?

Thanks so much for your service to us homeschooling mamas!

-V, a homeschool group leader

 

Dear V,

Since you are accepting payment for rendering a service, you cannot avoid the PayPal fee.

To use the “friends and family” option would be deceitful.That option is for true transfers of money among friends, but not if your group is getting paid for rendering a service.

No one likes paying fees, but PayPal is doing your organization a service (processing credit card or debit card payments) and you should expect to pay for that service. You may have to increase your fees to the families a bit to cover the extra expense, but paying the Paypal fees is the correct, proper and legal way to run your homeschool group.

Carol Topp, CPA

HomechoolCPA.com

 

Have more questions about managing the money in your homeschool group? My book Money Management in a Homeschool Organization may be just what you need!

Money Management for Homeschool Organizations

Does your homeschool group manage their money well? Do you have a budget and know where the money is spent? Do you know how to prevent fraud? This 115 page book will help you to open a checking account, establish a budget, prevent mistakes and fraud, use software to keep the books, prepare a financial statement and hire workers. Sample forms and examples of financial statements in clear English are provided.


Paperback $9.95

Ebook(pdf) $3.99

Kindle $3.99

 

 

Motivation to homeschool is changing. How does your group adapt?

Homeschool is changing! I know that you as a homeschool leader see those changes.

In her 2012 book Home Is Where the School Is, sociologist Jennifer Lois broadly divided homeschoolers into two groups: first-choice and second-choice homeschoolers.

A 2017 Pioneer Institute whitepaper characterized the groups this way: “The ‘first-choice’ family is in essence the traditional homeschooling family, viewing homeschooling as a lifestyle and an integral part of a student’s growth.

‘Second-choice’ homeschooling parents might be described as ‘pragmatic homeschoolers,’ perhaps even ‘reluctant homeschoolers.’ . . . this sub-set tends to view homeschooling as a stop-gap solution to a school-based problem as opposed to an overall family lifestyle.”

As more people start homeschooling for different motivations other than as a lifestyle, raising life-long learners, or faith, how does your group adapt?

Are you accommodating the parents who are just looking for a stop-gap solution?

Here is what some groups are trying:

  • Allowing more drop off students  and less parental involvement
  • Hiring more paid teachers
  • Offering more parent education on how to homeschool
  • Opening their formerly exclusive groups to allow public-school-at-home families to join

Share your ideas in the comments or join the I Am a Homeschool Group Leader group on Facebook and leave a comment.

 

Carol Topp, CPA

Helping Homeschool Leaders

Blurring Lines of What is Homeschooling

 

On the I Am a Homeschool Group Leader Facebook page, a lot of discussion happened around the topic of being an inclusive group (open at all) or exclusive group (limiting membership). Several homeschool leaders contributed the reasons for their group’s decision. Carol Topp shared those views in Episodes # 129 and #130 which you can find here:

Reasons to be an Inclusive Homeschool Group

Reasons to be an Exclusive Homeschool Group

In this episode of the HomeschoolCPA podcast, Carol Topp will share some of the reasons that some groups are exclusive (they do not allow public school students into their homeschool group) but it comes from a few people who are active in legislation or in their state homeschool groups. They have a different viewpoint that you may find insightful and interesting.

These state homeschool leaders mentioned:

  • The lines of what is homeschooling are blurring and state legislators may not understand the difference between traditional or independent homeschooling and public-school-at-home.
  • There are concerns about government control and oversight
  • There is a concern of being grouped with charter schools or public school funding and therefore be subject to more government oversight

 

 

In the podcast Carol mentioned the Facebook  group for homeschool leaders I am a Homeschool Group Leader. Join 400+ homescool leaders for ideas, encouragement and respective exchange of ideas. https://www.facebook.com/groups/72534255742/

 

Featured resource:

Phone Consultation with Carol Topp, CPA

You can learn a lot about running your homeschool group from the HomeschoolCPA podcast and website (and books) , but sometimes you just need to TALK to someone who understands homeschooling, running a group and the laws surrounding the finainces and operations of homeschool groups. Why not call Carol Topp, the Homeschool CPA, to set up a personal call?

Carol is happy to set up a conference call so several of your leaders can join in from their own homes. The call can be recorded or future reference or for those who are unavailable. This is Carol’s most popular service for homeschool leaders. It’s like having your own homeschool expert CPA on the phone!

Cost: $75/hour to nonprofit organizations.  $100/hour to for-profit businesses. $60 minimum.

Contact HomeschoolCPA, Carol Topp, CPA, to arrange a telephone consultation.

Click Here to request more information!

Carol Topp, CPA

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Is our homeschool group required to have a president?

I recently purchased your ebook The IRS and Your Homeschool Organization. It is so helpful! I do have one question that I hope you can help me with. Are we required to have a president for our organization in Ohio? I see lots of websites saying that we do but not a word about it on any of the actual Ohio documents.

Thank you for your time.

Ashley

 

Dear Ashley,

You asked, “Are we required to have a president for our organization in Ohio. I see lots of websites saying that we do but not a word about it on any of the actual Ohio documents.”

Well, not everything that is a good idea is a codified into a law or specifically spelled out in a document! Like brushing your teeth  for example! 🙂

This document from the Ohio attorney general’s office is helpful.
Guide for Charity Board Members

It explains that there are duties and responsibilities for board members such as the duty of care, duty of management and duty of compliance with stated laws.

If you can execute those duties without a president, then you do not have to have a president. But it is nearly impossible to properly run a nonprofit without someone in the role of chair/president calling meetings, setting an agenda, running the meetings, providing oversight, etc.

So why not have a president (or chair)?

Of course, all the board members are expected to help run the organization. The president should not do it alone. The best board presidents I have served under were good at delegating, listening, and leading, but not doing everything themselves. The worst presidents or board chairs are those who decide everything themselves and try to control too much. They burn out and sometimes damage the group and its activities for a very long time.

There may be some back story and history (or even a dispute) to your question, so if you’d like I would be happy to arrange a phone consultation with you.

If your homeschool program would like to arrange a phone consultation with Carol Topp, CPA contact her here. She is happy to arrange a conference call and each persona can call in form heir own home or location. The conversation can be recorded for those unable to attend.

 

Carol Topp, CPA
HomeschoolCPA.com

Summer reading for homeschool leaders: Homeschool Co-ops

 

This summer, I’ll be featuring one of my books for homeschool leaders every few weeks.

This week it’s my first book for homeschool leaders,

 

I published this book in 2008 with a different cover. In 2013 I updated it and chose a new cover.

 

HomeschoolCo-opsCover

Original cover

HS Co-ops Cover_400

Updated cover

This book will help homeschool leaders start and run a homeschool co-op.

It has chapters on:

Part One: Starting a Homeschool Co-op
Chapter One: Benefits of Co-ops
Chapter Two: Disadvantages of Co-ops
Chapter Three: Different Types of Co-ops
Chapter Four: Your First Planning Meeting
Chapter Five: What’s in a Name? Names, Missions

Part Two: Running a Homeschool Co-op
Chapter Six: Leadership
Chapter Seven: Co-op Offerings
Chapter Eight: Money Management
Chapter Nine: Managing Volunteers and Conflict
Chapter Ten: Ready for the Next Step? 501c3 Tax Exempt Status

Part Three: Not Burning Out
Chapter Eleven: Avoiding Burn out

Read a sample chapter

Read more about Homeschool Co-ops the book

 

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Summer reading to be a better homeschool leader: The IRS and Your Homeschool organization

Summer is a great time for homeschool leaders to catch up on some reading. I’m highlighting a book each week of summer and this week I’m spotlighting,

 

I know it’s not a catchy title, but it explains what the book is about. I have no expectations of this book ever being a best seller (!), but I wrote it to be helpful to the hundreds of homeschool organizations that need to understand tax exempt status.
This book began in 2008 under the title of  Tax Exempt 501c3 Status for Homeschool Organizations with a cover as boring as the title. It was an ebook with only 51 pages.
TEx501c3Cover
In 2011, I expanded the book to 124 pages and changed the title to The IRS and Your Homeschool Organization with the subtitle Tax Exempt 501c3 Status for Homeschool Organizations. And I improved the cover.

IRS and Your Homeschool Org cover

After the IRS simplified the process to apply for 501(c)(3) status in 2014, I updated the book. The second edition includes a chapter on getting tax exempt status reinstated if it is revoked. I also added an index to make finding specific topics easier.

 

Who should read this book?
  • Anyone running a homeschool organization that’s been around a long time but has never filed anything with the IRS.
  • Anyone who mistakenly thinks they don’t have to do any annual reports to the IRS.
  • Anyone who fears their previous leaders did not do things properly.
  • Anyone starting a new homeschool organization and wants to be sure they are set up properly.
 Carol Topp, CPA

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Should my homeschool group tithe?

If we want to tithe on our income (from registration fees and donations) are there any restrictions, red tape, or regulations we should know about? Do you have advice or thoughts on tithing by a 501(c)(3) tax exempt organization?

Homeschool leader in Idaho

 

The only restrictions is that the purpose of recipient of your tithe must be in line with your exempt purposes (charitable, educational and religious for this particular group).

So you shouldn’t give any part of your tithe to a for-profit business or to a nonprofit whose mission is outside of your purpose as you indicated to the IRS when you applied for 501(c)(3) tax exempt status (say an animal shelter).

Most 501(c)(3)s do not tithe because they consider themselves as recipients or stewards of donations for their specific mission. But some organizations do tithe. My church, for example, budgets 13% of our income to missions. We consider that part of a tithe.

From a Biblical perspective, it’s unclear if nonprofits should tithe.

Here’s a blog post from a pro-life group LifeMatters Worldwide with food for thought:

Should your ministry give a portion of your budget to the Lord’s work? That sounds good, but isn’t 100 percent of your budget already dedicated to advancing the Kingdom to your particular target audience? If you believe that a nonprofit organization should give because God will bless you in a special way, why stop at 10 percent?

Your board should discuss these questions:

  • If you choose to tithe, where would you direct the funds?
  • Would you give to a church? That could be problematic.
  • Would you only give to other similar agencies? Donors who give to your nonprofit expect that 100 percent of their gift will be used to support your mission.
  • What if you choose an organization that your donors don’t believe in?
  • Would they quit supporting you if they knew that a portion of their gift ultimately supported another organization that they don’t like? Their reason for not liking the other organization doesn’t have to be doctrinal or philosophical. Maybe they don’t like the director, or maybe they simply aren’t interested in that particular cause.

The blog post writer concludes with this:

When a nonprofit decides to give to other nonprofits, in a sense they become mutual fund managers. You are deciding for your donors how to spend a portion of their gift that is not directly connected to your ministry. As a donor, I’m writing a check because I want to support the impact your organization is making. If I wanted to support the organization that you choose for me, I would give to them directly.

The biblical instructions about tithing and giving primarily apply to individuals. Business owners may choose to tithe their income, but a nonprofit ministry should not view giving from the same perspective.

There is one critical difference — nonprofit organizations don’t earn income, you are merely stewards of the gifts someone has entrusted to your care to accomplish your mission. When you look at nonprofit tithing from a donor’s perspective, it doesn’t make sense to give something away that isn’t really yours.

I think that will give your board something to discuss!

Carol Topp, CPA

 

Carol’s book Money Management in a Homeschool Organization  will help your homeschool organization create a budget and live by it!

 

Starting Your Homeschool Co-op with a Mission

 

When starting a co-op, did you consider your mission?

Do you have a mission for your homeschool group?

You know that you cannot be all things to all people. Having a mission will help you focus and avoid burning out.

This podcast is an excerpt from a workshop titled Homeschool Co-ops: How to Start Them, Run Them and Not Burn Out.

In this short podcast episode (10 minutes) Carol Topp, the HomeschoolCPA, will explain what a mission statement looks like.

 

Featured resource

Phone Consultation with Carol Topp, CPA

Phone Consultation: A pre-arranged phone call to discuss your questions. My most popular service for homeschool leaders. It’s like having your own homeschool expert CPA on the phone!

Cost: $75/hour to nonprofit organizations.  $100/hour to for-profit businesses. $60 minimum.

Q &A by Email:  I am willing to answer questions by email, but it is very time consuming to read and reply to emails. I charge a reduced rate of $50/hour to read and reply to emails. Minimum $25.

Contact HomeschoolCPA, Carol Topp, CPA, to arrange a telephone consultation.

Click Here to request more information!

 

Carol Topp, CPA

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