Search Results for: volunteer

Recruiting Volunteers

 

Does your homeschool group have a hard time finding volunteers? Many groups struggle with getting people to help out. Homeschool leader Michele Gross shares some great tips for recruiting volunteers with host Carol Topp. Michele has been a homeschool leader for 15 years and currently is the founder and director of The Learning Connection in New Jersey.

In this short podcast episode (13 minutes)  Carol Topp, the Homeschool CPA, will share:

  • Don’t strive for an event. If you have no volunteers, there is no event.
  • Poll members for their gifts and talents. Michele has tips and ideas on how to collect that information
  • How to pull a volunteer out of their comfort zone.
  • Talk individually and ask for volunteers in person, if possible.
  • Train your replacement. Reproduce yourself or the group may not last.

 

In the podcast Carol mentioned …

 

Does your homeschool board know and understand its duties?

Author and homeschool advisor, Carol Topp, CPA, has created a Homeschool Organization Board Manual. It is a template to create a board member binder. It has:

  • A list of important documents to keep in your binder
  • Section dividers so you can organize the important papers
  • Tools to help you run your meetings smoothly including
  • A sample agenda that you can use over and over again
  • A calendar of board meetings

But this is more than just a few cover sheets for your binder. It is also a 55-page board training manual with helpful articles on:

  • Suggested Board Meeting Topic List
  • Board Duties
  • Job Descriptions for Board of Directors
  • What Belongs in the Bylaws?
  • Compensation and Benefits for Board Members
  • Best Financial Practices Checklist
  • How to Read and Understand Financial Statements
  • Developing a Child Protection Policy

Read more about the Homeschool Organization Board Manual

Carol Topp, CPA

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When someone volunteers you

 

Have you ever been volunteered by someone else?

I’ve volunteered a lot over the years, but it was my choice to volunteer.

Once I was volunteered (more like assigned) by a fellow board member to do promotion for our annual fundraiser. I was absent at the meeting where they divvied up the jobs, so when this board member called to tell me what I had been “volunteered” to do, she said, “Well, I thought you’d want to help out. Everyone else is.”

So I was volunteered and guilt-ed into it, too!

I declined, explaining that I had not experience or gifts in marketing and promotion a fundraising event.

It doesn’t feel good to be volunteered into doing something does it?

A homeschool mom emailed me to say that she teaches at a local homeschool program. The homeschool organization gives free classes to board members. That’s very generous of them.

This teaching-parent is paid based on the number of children enrolled in her class and was pretty surprised when she was told she would have two of a board member’s children in her class and they would “be pro bono cases.” That means she wasn’t going to get paid for these two students in her class! This teacher has a written contract with the homeschool group and it does not mention any “pro bono cases.”

Pro bono means “for the public good” and refers to an attorney offering his or her services for free to help a public cause.

I find it odd that the homeschool organization used the term “pro bono” like this. They shouldn’t obligate someone else (the teacher in this case) to work “pro bono.” It’s like volunteering someone else!

Some homeschool groups waive tuition and fees for board members, but that doesn’t mean the group should stiff the teachers! It means the homeschool group absorbs the cost themselves.

So homeschool leaders, go ahead and be generous. Offer discounts to your hard working board members (but read this to make sure the discounts are not taxable income to your board members), but please treat your paid teachers well too!

Don’t go “pro bono” or volunteer someone else. It’s just not nice.

Carol Topp, CPA

HomeschoolCPA.com

Paying Volunteers Q&A with Homeschool Leaders

 

Can you pay a volunteer?

This short podcast episode (15minutes) from Carol Topp, the HomeschoolCPA, is the last excerpt from the Homeschool Leaders Retreat held in Indiana.

Carol Topp discusses how to pay (or thank) a volunteer and paying teachers in a homeschool co-op without causing tax problems for your volunteers (or your church host).

 

I mentioned my book

Paying Workers in a Homeschool Organization

Are you paying workers in your homeschool organization?

  • Can a volunteer be paid?
  • Should a worker be treated as an employee or independent contractor?
  • Do you know the difference?

Homeschool leader and CPA, Carol Topp, has the answers to your questions in her book Paying Workers in a Homeschool Organization.

This 130 page book covers paying workers as employees or independent contractors. There are also chapters on paying volunteers and board members. It includes sample forms, tips and advice to help you pay workers in accordance with the IRS laws to help your organization pay their workers correctly. Written specifically for homeschool organizations.

 

Carol Topp, CPA

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Why Do Volunteers Quit?

 

Why do volunteers quit or leave your homeschool organization?Do you know?

I was thrilled to meet Beth Mora of www.HereToHelpLearning.com  at a homeschool convention. That’s me on the left and Beth on the right with Melanie Young of Making Biblical Family Life Practical podcast in the middle.

In this short podcast episode (11 minutes) I interview Beth who offers tips on understanding reasons why volunteers leave your homeschool group.

 

Beth’s entire workshop on Recruiting and Retaining Volunteers is available at https://www.alliancerecordings.com/?context=&cid=61.

The notes from Beth’s workshop on motivating volunteers is available at http://HereToHelpLearning.com/Notes

 

Carol Topp, CPA

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What Motivates a Volunteer?

 

What motivates your volunteers? Do you know?

I was thrilled to meet Beth Mora of www.HereToHelpLearning.com  at a homeschool convention. That’s me on the left and Beth on the right with Melanie Young of Making Biblical Family Life Practical podcast in the middle.

In this short podcast episode (11 minutes) I interview Beth who offers tips on understanding what motivates volunteers to help in your homeschool group.

 

Beth’s entire workshop on Recruiting and Retaining Volunteers is available at https://www.alliancerecordings.com/?context=&cid=61.

The notes from Beth’s workshop on motivating volunteers is available at http://HereToHelpLearning.com/Notes

 

Carol Topp, CPA

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How can I thank my volunteers?

 

It’s the end of your homeschool organization’s school year and you want to thank your volunteers. They work so hard, so you hand out generous gift cards as thank you gifts. You may have just created a tax liability for your volunteers! Carol Topp, CPA, the Homeschool CPA discusses ways to thank your volunteers that are tax-free.

Listen to the podcast

 

Do you have more questions about volunteers and paying workers? I spent at lot of time doing research so that homeschool leaders will know if they are paying their volunteers, board members, and workers legally and correctly. It’s all in this new book:

payingworkerscoveroutlined

Paying Workers in a Homeschool Organization-2nd edition

$9.95 paperback
130 pages
Copyright 2017
ISBN 978-0-9909579-3-5

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Can a homeschool group pay a volunteer?

womangettingpaidcrop2

This is an excerpt from my update book, Paying Workers in a Homeschool Organization

“Can we pay our homeschool co-op director? She works so hard.”

Yes, your homeschool organization can pay someone who works for the organization, but the pay must be reported to the Internal Revenue Service (IRS). The reporting responsibility will be on both the homeschool organization and the worker. Additionally, the organization will have to determine of the worker is an employee or an independent contractor. Other chapters in this book explain the required reporting and worker classification.

Instead of paying a worker, your homeschool organization can show appreciation to a volunteer in a variety of ways, but they may have tax consequences such as:

  • Reduced fees or tuition. Reduced tuition for classes or for a homeschool co-op fee is a nontaxable fringe benefit if it is insignificant (more on that in the book). If the tuition reduction is significant the value of the tuition is taxable income to the volunteer.
  • Gift cards, but they could be taxable income to the recipient if the cards are a replacement for payment for services and not a true gift.
  • Non-cash gifts such as flowers, books, a coffee mug or chocolate are excellent ways to express appreciation and are tax-free to the volunteer.

I’ll discuss each of these types of compensation (reduced fees, gift cards and non-cash gifts) to a volunteer in detail … (you’ll need to buy the book to read the details!)

Carol Topp, CPA


payingworkerscoveroutlined

Paying Workers in a Homeschool Organization-2nd edition

$9.95 paperback
130 pages
Copyright 2017
ISBN 978-0-9909579-3-5

BuyPaperbackButton

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Homeschool co-op has a super volunteer. Can she be paid?

SuperMom Cartoon

Hi Carol,

Our co-op is a nonprofit corporation. Almost all of our tutors in the co-op are moms with kids in the program. The moms do not get pay in money for teaching but are offered “credits” against tuition.

1) Are we correct to assume that we are not dealing with either Independent Contractors (IC) or employees in this circumstance?

2) We have one tutor who gets “credits” and payment. Can we regard her as an IC if she submit an invoice?

We do have a few tutors whom we pay and we will need to look more closely into invoices and 1099 MISC.

Thank you so much for your advice. If these questions are covered in your ebook, please let me know.

-MG

 

Dear MG,

Thank you for contacting me. Let’s see if I can answer your questions.

1. Sounds like your tutors are volunteers. You thank them with tuition discounts (or “credits” as you call them). The more a person volunteers, the larger the discount/credit. There is no problem with doing that, except the “credits” are really a form of compensation for her services and are taxable income to the recipient. Your”volunteers” won’t like hearing that news!

Paying a Volunteer

2. Paying a volunteer gets very tricky. She’s no longer a volunteer because she is paid. She’s actually a mix; some volunteer and some paid. That’s what’s confusing. If you can clearly separate her volunteering from her paid tasks, then do that. For example, if she tutors and gets credits (which are taxable compensation) and then in addition designs your website for free, it’s pretty easy to separate those two jobs.

Super volunteers

But some people are what I call “super volunteers.” They volunteer so much beyond their discounts or credits that the organization pays them for their extra volunteering. But volunteers cannot get paid, so she’s either an employee or an IC.I cannot determine her worker status with the information you gave me.

If you want to treat her like an independent contractor, then she cannot receive benefits like tuition credits. The value of these credits need to be reported to the IRS and added to her taxable income.
I discuss this in Money Management in a Homeschool Organization. See Chapter 12.

Cover Money Mgmt HS Org

The Money Management book will be helpful and so will my Paying Workers in a Homeschool Organization book, because it shows the forms needed for employees and Independent contrcators.

 

Carol Topp, CPA

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How to thank a volunteer

One of the blogs I read Nancy with Nonprofit Accounting Help, recently went to an IRS seminar for nonprofits.

The subject of giving thank you gifts to volunteers came up.

http://www.nfpaccountinghelp.org/volunteer-thank-yous-cash-gift-cards-or-non-cash-gifts/

Here’s an excerpt:

Volunteer Gifts vs. Compensation

Joe Kroll and Ryan Johansen of IRS explained that volunteers are people who perform work and receive no compensation for it, so when they are suddenly compensated, the organization runs the risk of giving them taxable income. Non-cash gifts – a turkey, a coffee cup – pose no problems, but gift certificates and cash are taxable income to the recipient. They noted that the FICA threshold is $100 a year, meaning if volunteers are compensated with, say, $250 gift certificates, they will owe FICA of 5.65% and the organization will owe 7.65% – and wouldn’t the organization want to pay both parts to avoid taking away from its gift?

So yes, you can say ‘thank you’ to your volunteers with cash, just provide them with a report the following January showing that they received taxable income. It’s probably a good idea to warn them that they will need to include the gift in their taxable income. I didn’t ask whether you’ll be issuing W-2 or a 1099 – consult your payroll service.

Keep Volunteer Appreciation Simple For Everyone

With the added layer of complexity that comes with cash or gift card thank you’s, it might be in every one’s best interest to just avoid cash and gift certificates. Nothing says “thank you” quite like making the volunteer’s tax return more difficult!

Alternatively, you can avoid the whole problem by choosing a different means of expressing appreciation, i.e. non-cash gifts. Here’s a site with some great ideas http://www.energizeinc.com/ideas/gift.html. How do you show your volunteers that you appreciate their time and effort?

Well, I don’t like the sound of THAT!! Taxable income for a gift card to appreciate a volunteer! Ugh!

But I thought I’d share this with you so you can consider how to thank your volunteers.

 

Carol Topp, CPA

What's a volunteer worth?

Volunteers are worth their weight in gold. Most homeschool organizations are run completely by volunteers who are doing a wonderful service to their community and other homeschooling families. What’s a volunteer worth? Priceless? Independent Sector, a coalition of nonprofits,  calculates the worth of an hour of volunteer time.


The estimate for the value of volunteer hour jumped by 74 cents, from $18.77 in 2006 to $19.5
1 last year, according to Independent Sector (IS), a Washington, D.C.-based coalition of nonprofits and foundationsgirl-peeks-around-money.

Washington, D.C. had the highest hourly value ($30.10) .  The top states were all found in the Northeast: New York ($26.18), Connecticut ($25.75), Massachusetts ($24.29) and New Jersey ($23.62).

In all, 10 states eclipsed the $20 value and all but seven had values of more than $15.

Source: http://www.independentsector.org/programs/research/volunteer_time.html

Could your homeschool group survive if you paid your volunteers these wages? Probably not…they are indeed quite valuable.

I  am frequently asked if a volunteer can be paid. If you pay a volunteer, she is no longer a volunteer anymore.She  is an employees and your homeschool organization will owe employer taxes such as Social Security, Medicare, Unemployment and Worker’s Comp.

I recommend homeschool groups show appreciation though thank you notes, gift certificates, verbal appreciation and praying for your volunteers.

Carol Topp, CPA

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